When you’ve been put in charge of locating and booking the music entertainment for a corporate celebration you will probably feel some stress. It can be quite a stressful situation when you feel confident that your supervisor will place the blame on you if the entertainment you hire falls short of their expectations. Finding a world class band for a large crowd of people is not always an easy chore, however by sticking to a few simple guidelines you’ll be able find and book the best possible musicians for your important company or corporate affair.
The primary goal is locating a wholesome band that will actually show up to your event, give your crowd an extremely good show, be exciting for your party guests, and cause you to look good. Hiring a band that spews forth songs full of repulsive and profane lyrics might not go over very well with the boss, so make it a point to hire a music group that’ll be fit for everyone’s ears.
Before starting your search you will need to fully understand and analyze the potential crowd. Do you think they’ll be rambunctious and off the wall or quiet and sluggish? Or is it possible they’re a blend of both personalities? Being aware of your crowd’s personalities will help you to decide which type of corporate event band will be the best fit for your event. An agressive, younger crowd will usually want a different type of music for a big event than a more subdued audience. For example, a younger audience may like a flashy, loud party band, while an old and more controlled audience may go for a swing band that will deliver swing dance music. Ask the invited guests what kind of music they like so that you will be able to know without any doubt what type of band to hire.
The next task is to jot down a list of potential bands that could be a solid fit for your specific crowd. Watch their videos, and even go see them in a live performance if possible. Studying the quality of their sound, performance skills, personalities, and price, pick the one that you think would be the right band for your guests and event.
As soon as you settle on a band, it’s time to find and hire the talent. You will find two methods for doing this. First, you can find the band on your own and then call them yourself. Dealing with them directly means you’ll also need to come up with your own contracts and work out all event details. Your second option is to get advice from an experienced entertainment agency. When you want everything to go smoothly it’s usually best to go through a booking agent. It can be as simple as telling them the type of band you’d prefer and how much your budget is and they’ll provide you with many options.
An experienced booking agency can also handle the sometimes complex contracts and legalities. Having a legal contract between you and the talent can offer you confidence that the entertainers or musicians will actually show up at the agreed-upon place and time. Without a signed contract in place, some performers have been known to cancel on you the very moment a better-paying job comes along on the same date, leaving you without a band at the very last minute. A first class entertainment agency is aware of which live bands have integrity and which ones don’t. A knowledgeable entertainment agency can decrease your stress while executing the tedious work on your behalf.